The Ultimate Guide To Renting And Leasing Copiers In Australia

leasing copiers

Compared to purchasing Copiers, renting or leasing them is comparatively more suitable for businesses. Why? Because no capital gets blocked! Once the technology becomes redundant, reselling them is another hassle not worth the effort. Organisations must stay up-to-date with the latest photocopiers for maximum business efficiency.

Renting And Leasing Copiers In Australia

What does a copiers lease mean?

Copier leasing occurs when a company chooses to lease a photocopier for a specified length of time rather than purchase one. The majority of organisations in Australia prefer leasing a copier. This allows them to replace copiers on a regular basis. What’s more, leasing enables them to save a small fortune by using flexible payment options, something they would not have been able to do otherwise.

Technology is evolving rapidly too. Technology that is relevant today will become outdated tomorrow. As a result, with a copier lease, businesses may also switch to the most recent copiers when their existing contract expires. Companies that lease copiers avoid having to deal with the sales procedure. By leasing copiers, companies may use the extra money they save for other important tasks.

Corporations benefit from copier leasing since the leasing firm is responsible for the device’s maintenance and service if it is mentioned in the contract. Businesses must ensure to lease only the latest models as it will benefit them in the long run.

How much does a photocopier lease cost?

The majority of companies in Australia pay anywhere in the $50 to $2000 range monthly. They lease out copiers for 36, 48 or 60-month periods, with 60 months being the most popular option. This is because it lowers leasing costs and helps them save a substantial amount of money.

What does the copier lease contract include?

The majority of long-term photocopiers contracts include a comprehensive after-sales service agreement. Depending on what is stated in the contract, the photocopier supplier has to provide free servicing and maintenance, refills, toners, and replace spare parts if required.

It is preferable to lease photocopiers rather than rent them long-term because the rents will be substantially higher. In the event of a technical problem, most lease agreements include visits from a technician. Businesses benefit from this because they may concentrate on other concerns while the leasing firm handles the photocopier.

Ref : Leasing & Renting Photocopiers

What is the difference between leasing and renting a photocopier?

We recommend renting a photocopier only if you need it for a short timeframe. For example, you may choose to rent a photocopier machine to use at a tradeshow or seminar. In this scenario, you only pay for the time you rent it for. There are various types of photocopier rental payments:

  • Per day
  • Per month
  • Cost-per-click

Once the rental period ends, the owner takes back the machine to rent it out to someone else. In comparison, when you lease a photocopier, you pay for the entire duration of the contract no matter how many times you use it.

How much do copier rental cost?

Photocopier rentals in Australia cost anywhere between $99 to $1100. However, the true cost for a photocopier rental depends on these factors:

  • Duration: How long do you need to rent it for? Will it be a day, week or a month? The longer the duration, the less rent you have to pay.
  • Colour scheme: Do you want your photocopier to be monochrome exclusive or do you need colour prints too?
  • Features: This is the most important factor that can greatly influence the cost of the copier rental. What kind of photocopier do you need? Do you require one with basic features and an average speed, or, do you require a multifunctional copier with high speeds, Wi-Fi connectivity, printing, scanning and fax?
  • Model: Do you require the latest model or are you satisfied with an older, refurbished copier?

Benefits of copiers or printer lease

We recommend leasing a copier or printer for the following reasons:

  • You do not have to invest any capital and block the money.
  • The monthly payment costs are minimal.
  • You do not have to make any down payment.
  • You can easily upgrade to the latest copiers.
  • Services and repairs are usually included in the contract.

These are some of the major benefits you receive when you opt for a printer lease.

1. Improved Copiers budgeting

Businesses must evaluate the capital expenses necessary for a photocopier. Buying one outright is a costly endeavour. If the company cannot afford to buy it, it may take out a loan to do so. The loan amount and interest mount up, making it much more costly than buying outright.

In contrast, leasing a photocopier eliminates all of these expenses. Organisations need only pay a monthly fee until the contract expires. Determining how much to pay each month might help with company budgeting. In the event of unexpected repairs, the company will not have to pay for them because they are covered under the contract.

2. Latest upgrades Copiers

Purchasing a photocopier is an investment. Assume that this investment must be paid off within 5 to 10 or 15 years. Because technology evolves every few years, the present photocopier will quickly be obsolete in the market. Productivity suffers as a result of an out-of-date photocopier. What’s more, the resale value also falls. A copier lease allows you to upgrade to the latest devices at minimal costs.


As leaders in the industry, we have various types of photocopiers and printers you can lease as per your requirements. Get in touch with us so that we can assist in carving out the perfect photocopier lease plan for you today.